Email Productivity

I think email is literally killing office productivity all over the world. It’s a disease…

You know what I mean. You’re trying to work, and every five minutes Outlook goes “bing, you’ve got new pointless spam from a friend who’s bored right now” and you stop to read it. Kills your concentration, it was rubbish anyway, you try to get back to work, and sure enough, ten minutes later, the cycle repeats again.

Well, I say it’s time to fight back. It’s time to reclaim our desktop lives. It’s time to put an end to the email onslaught. It’s time to control our email, not let our email control us. Let the revolution begin…

I’ve found an answer which works for me…

  • Disable the auto-check feature in Outlook (or other email software)
  • Use a program called PopTray (new window) to check your email (at most, once an hour)
  • View & delete spam in PopTray, it’s dead easy and you don’t have to download it first
  • When you’re busy, turn off the auto-check feature in PopTray with two easy clicks
  • Enjoy email dominance and reclaim your life!

Unfortunately, none of this will really work if you work in a corporate email environment on Exchange. However, you can always close Outlook and only open it when you need to check your email.

My other top tip, don’t check your email at the beginning of the day. Plan the day first, then see what email you’ve got, otherwise, invariably, the planning gives way to responding to the junk filling your inbox.

Take my advice, reclaim your inbox, and enjoy your new found inner email-peace!

2 thoughts on “Email Productivity”

  1. considering 45% of the corporate population claim to be adhd or add, perhaps the occasional lame email is a savior in disguise- a convenient distraction that keeps them at their seat. no? and by the way, congrats on all the posts. looks like i will be coming more frequently…

  2. I have a different view. I think that people work more effectively through sustained concentration and lack of distractions. I think that number of people probably have ADHD or ADD because of the number of constant distractions, so they’re actually unable to focus. Thus email is one of the contributing factors, not a benefit! 🙂

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